Room hire agreement form

This form is for external bookings. If you’re a La Trobe staff member, please email citycampuscollinsstreet@latrobe.edu.au for room bookings.

Your details

Given name *

Family name *

Company/Organisation

A.B.N.

Address

Event title *

No. of attendees *

Email *

Event start date/time *

Day Month Year Hour Minute

Event end date/time *

Day Month Year Hour Minute

Space

Please indicate your space requirements

Standard teaching space (30 seats)
Double teaching space (70 seats)
Small meeting room (4 - 10 seats)
Boardroom meeting (24 seats)
Boardroom + break room for catering (24 seats)
Small cocktail event (Boardroom + reception area) (40)
Larger event space + reception area for refreshments (Double teaching space + Boardroom open to reception) (100)
Other (please specify)

If other

Audio/visual

Please indicate your A/V requirements

If other

Costs

A climate control charge of $80 per hour applies for the following hours.

Day	Hours
Weekdays – during semester(*)	Before 8am and after 9 pm
Weekdays – during scheduled university breaks(*)	Before 8am and after 6pm
Weekends	All hours

Staff overtime charges apply for the following hours. They vary from approximately $35 to $70 per hour.

Day	Hours
Weekdays – during semester(*)	Before 9am and after 9 pm
Weekdays – during scheduled university breaks(*)	Before 9am and after 5pm
Weekends	All hours

(*) For more information about semester times, please email citycampuscollinsstreet@latrobe.edu.au.

Campus staff are first aid trained, act as building warden and building security liaisons.

We require you to:

provide staff to help with the setup, running and cleanup of your event. Campus staff will do basic room setup duties and help with minor requests for support. However, they are not available to run functions or provide cleanup services
return the venue to its original state at the end of your event
organise catering. Please contact us for a list of preferred CBD catering suppliers, and to advise when your catering will be delivered. E: citycampuscollinsstreet@latrobe.edu.au T: 03 9479 6797 or 03 9479 5475.

I understand that I may be charged for room hire, climate control and staff overtime costs. I understand that this form does not confirm my event booking at the City Campus.