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The Sponsored Programs team can assist you with your sponsorship arrangement enquiries, act as a liaison with external sponsors and the University, and connect you with on-campus support services for settling into life at La Trobe and achieving academic success.

If you need support, you can book an online session or a one-on-one appointment at the Bundoora Campus via Ask La Trobe.

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You can view your assessed fees for the academic year in your Statement of Account via your StudentOnLine account.

If you’re registered as sponsored, the fee amount owing should be A$0 (subject to your scholarship arrangements). If you have a fee amount owing or receive notification from the fees unit that your tuition fee payment is overdue, you should contact us for advice.

You and/or your sponsor must provide an updated Financial Guarantee Letter to the Sponsored Programs team:

• every semester for coursework degrees and every year for research degrees
• if your study program or sponsorship timeframe changes
• if you pass any conditional period stated in your original Financial Guarantee Letter and need to have your sponsorship re-approved.

Contact the Sponsored Programs team

Every semester the Sponsored Programs team provides a detailed report to sponsors about your student enrolment.

If you need a letter for a different purpose, you can submit a request. Be sure to include your full name, student ID, national ID (if applicable), your sponsor, course title and a brief explanation of what you need included in the letter.

Please allow three working days for the letter to be processed.

Your StudentOnLine account may be locked if your sponsor hasn't paid your tuition fees in a timely way or if you’ve incurred a fine (such as a library fine). Different sanctions may be applied to your student account depending on how overdue the payment is and may include:

• limiting library access, student email access, requests for official documentation and access to graduation
• termination of your enrolment, which could mean you become in breach of your student visa conditions.

You will need to contact your sponsor and request they pay urgently if your account is blocked. You can also contact the Sponsored Programs team for further clarification.

Sponsored students whose OSHC cover has been arranged by La Trobe on behalf of their sponsor can extend their OSHC using the OSHC extension request form, along with a new Financial Guarantee Letter from your sponsor.

Any leave you take from studies needs to be approved in writing by your sponsor and requires appropriate documentation before it can be processed. Taking a leave of absence will also mean you’ll need a new financial guarantee from your sponsor.

For more information, see our Leave of Absence page.

Some sponsors will undertake monitoring visits to meet with you directly and discuss study progress and any other relevant issues. Our Sponsored Programs team sometimes assists them with these visits, including arranging their meeting times with you.

Before we can register you as a sponsored student, you will need to ensure your sponsor organisation is registered with La Trobe as an approved sponsor.

You can contact us to check your sponsor's registration status.

If your sponsor is not registered, they will need to complete and return an International Sponsorship Registration Form [PDF 263.3 KB].

When accepting your offer to study at La Trobe, you, your sponsor or agent must provide a Financial Guarantee Letter to your Admissions Officer along with your completed Offer Acceptance Form.

This letter must be on your sponsor's official letterhead and signed by an authorised person from your sponsor organisation.

You can use our checklist [PDF 60.6 KB] to ensure your letter meets all requirements.

If your financial guarantee doesn't cover the whole period of your degree, then you must also sign a fees liability letter in which you agree to be responsible for fees where your sponsorship has expired. You will need to keep your Financial Guarantee up-to-date to avoid sanctions.

If a new Financial Guarantee is received from the sponsor, it should be promptly submitted to the Sponsored Programs team via Ask La Trobe. This ensures the student account remains in good standing and avoids risk of sanctions.

If you have an Australian student visa, a condition of your visa is you need to have OSHC (for your family too, if you are accompanied) for the duration of your visa.

OSHC through your sponsor

Many sponsorships cover the cost of OSHC. If your sponsor has organised OSHC cover for you already, you will need to provide evidence of your existing cover to your Admissions Officer when accepting your offer at La Trobe.

You will need to ensure your sponsor's level of OSHC cover (single or family) is stated clearly on your Financial Guarantee Letter.

OSHC through La Trobe

If La Trobe is organising OSHC on your behalf, you’ll be required to use our preferred provider, Medibank.

Once we’ve organised your OSHC, you’ll receive a certificate of insurance by email. If your OSHC expires prior to your course completion and you need to extend it, you will need to follow the steps outlined in the OSHC renewal form and visit La Trobe International to complete an OSHC extension request.

Once you’re a sponsored student, we’re required to monitor your academic progress and report your results to your sponsor every semester. Your sponsorship may be dependent on successful completion of your subjects and your sponsor may terminate financial support if they are not happy with your progress.

For Higher Degree Research students, we send your sponsor your Research Progress Panel (RPP) report annually.

We also monitor your academic load. As an international sponsored student, you will need to maintain full-time course load (usually 60 credit points). Anything less than this needs to be approved by your sponsor and by the Sponsored Programs team.